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  • Writer's pictureYas Longoria

Running Effective Meetings


Introduction:


Meetings are fundamental to any organization and crucial in decision-making, collaboration, and innovation. How you run a meeting can make all the difference between a productive session and a time-wasting bore. In this blog post, we'll explore a practical approach to effectively running meetings based on key principles that can help you achieve your goals.


Start with Clear Objectives:


The first step in running a successful meeting is to set clear objectives. What is the purpose of the meeting? Is it an information-sharing session, a brainstorming meeting, or a planning discussion? A well-defined goal will keep the meeting focused and ensure everyone understands what needs to be accomplished.


Information-Based Meetings:


For information-based meetings, the approach is straightforward. Begin by sharing what you know and what you don't know. Encourage others to do the same. This creates transparency and helps build a shared understanding of the topic. It's all about mapping out what is known and what remains unknown.


New Idea Development and Iteration:


Set a goal before or at the beginning of meetings aimed at developing new ideas or iterating on existing ones. This goal serves as a guiding light for the discussion. Encourage a round-robin approach where everyone has the opportunity to share their ideas. Importantly, seek constant feedback from each participant to refine these ideas.


Experimentation and Testing:


If a plan starts to take shape during the meeting, take the opportunity to encourage the team to create small experiments. These experiments can help test the newly developed approaches and determine what works best. This hands-on approach ensures that the meeting generates ideas and transforms them into actionable strategies.


Finding the Logical Next Step:


In cases where a clear plan doesn't emerge during the meeting, keep going. Instead, ask the team to identify the logical next steps. This keeps the momentum going and ensures that even if the meeting doesn't yield a full-fledged plan, it still contributes to progress.


Respect and Shared Purpose:


Meetings are not just about tasks and outcomes but about the people in the room. Always respect the participants' time and contributions. Create an environment that fosters a shared sense of purpose. This unity of purpose can lead to more meaningful and productive discussions.


Addressing Roadblocks and Barriers:


Lastly, don't shy away from addressing roadblocks and barriers. Sometimes, uncomfortable issues must be brought to the forefront to facilitate progress. Encourage open and honest communication. Managing challenges head-on is often the first step toward finding practical solutions.


Conclusion for Effective Meetings:


Running effective meetings is an essential skill for any leader or team member. It requires clear objectives, a structured approach, and a focus on collaboration and problem-solving. By following the principles outlined in this blog post, you can transform your meetings into productive and value-driven sessions, ultimately advancing your organization's mission. Remember, meetings should be a tool for progress, not a source of frustration.

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